Email Archives - Page 2 of 7
Creating a Custom Email Experience with Mail Merge

Creating a Custom Email Experience with Mail Merge

Do you send emails en masse to your network of contacts? It’s okay, you can tell us….we’ve all been there! And under the right circumstances, a mass email can often be effective in reaching your network and sharing news or updates as you maintain some of those crucial relationships. If you used a program like MailChimp, Constant Contact, or even Contactually’s own ScaleMail, chances are you’ve utilized mail merge…even if you didn’t realize it. Basically, mail merge should be (if it isn’t already) your best friend in your email outreach as you look to personalize your emails at a large scale, and keep your messages relevant to each individual you’re sending them to. While it might require a little work on the front end of getting your contacts organized with different tags and creating a system that’s consistent across your whole contact database, it’ll pay off big time when you start sending better emails no matter what software or email system you’re using. Integrate mail merge into your strategy today: What is mail merge? We’re glad you asked! Mail merge was originally created as a way of utilizing spread sheets to import information into your email or even snail mail processes. It gave you a chance to import personalized information like names and addresses for large scale mailings. As technology has improved and changed, the idea of mail merge as also changed but the gist is the same. Think about it as a tagging system for everyone in your contact database. Do you keep notes on your contacts or people in your network? This is where you put them...
The Ultimate Guide to Email Best Practices

The Ultimate Guide to Email Best Practices

We’ve written a lot on the importance of email, proper etiquette, and provided tips and tricks on how to perfect each one you send. However, we know that it’s impossible to remember the best advice given so we’re taking the best of Contactually’s email tips and combining them into one! Keep reading for different ways to improve your email usage and continue to perfect your communications with your network and contacts. Read on for Contactually’s email best practices… Use Follow-Up Email Tools We know that sending follow up emails can be a real pain. Even though they’re one of the fundamental steps of relationship building, we often forget to follow-up and, when we finally remember, it’s hard to find exactly what to say. Using email tools such as Contactually, Boomerang, and Newton can help you remember who to follow-up with and when, making your life less stressful. From scheduling reminders to having an “undo send” button to prevent embarrassing emails with typos from getting out, these tools can keep you stay on your game and make following-up incredibly painless. Keep Your Audience in Mind It’s easy to lose sight of your audience when you’re dropping a quick line. But, when you sit down to write an email, take a second before your fingers hit the keyboard. Think of who the email is going to and what you’re trying to say. The tone that you would use when talking to your best friend is probably different than how you would talk to your boss or other co-workers, especially when communication digitally. If you’re unsure of what tone to use, it’s better...
New Content Library and BONUS Spring Email Templates

New Content Library and BONUS Spring Email Templates

Last month, Contactually launched new tools for teams, including lead routing. This month we’re excited to announce new content library features. You may know that Contactually has curated hundreds of market-proven email templates and best practice workflows and that these are available for download by anyone. Simply visit the library, add content to your account, and modify it as desired. But wait, there’s more! Are you a team admin? Your team library allows you to easily share content and work flows with your entire team. Save team members the administrative hassle of creating content from scratch while ensuring consistent communication and facilitating best practices. Add email templates into your outreach strategy: We all probably know how to implement email templates for our individual use but sharing them across your entire team or even company can be a different story. We’re breaking down the process and even why you might want to share your templates with the rest of your team. Check it out below and celebrate Spring and send one of our seasonal email templates to your network! Enhance the way you manage No longer worry about unnecessarily cluttering the accounts of team members who don’t need content. Selectively push content to a specific group of team members. Escape the time suck of unnecessary administrative work. Easily update previously pushed content to ensure your team has the most relevant messaging for the season or market. Build and share replicable best practices throughout your team, and develop more top performing agents. Build a trusted brand Standardize the email templates your team sends out. Ensure voice and messaging consistency across your team. Identify the most effective practices for lead follow...
Generating More Email Leads for Your Real Estate Business

Generating More Email Leads for Your Real Estate Business

Email leads are arguably the most valuable tool you can use to foster client relationships. Obviously, an initial signup indicates that the lead is potentially interested in your services. In addition, the email address provided can also be used to foster long-term relationships through consistent marketing. With that in mind, it’s extremely important for all entrepreneurs to continue growing and fostering their subscriber lists. We’ve outlined a few of the most effective ways to generate more email leads below. Check them out to learn how to start growing your list today.      5 Tips to more real estate leads: Social Media Often, when people discuss digital marketing, they tend to view email and social media as two separate avenues for lead generation. However, the reality is, that social media can often act as a funnel to encourage people to sign up to your email list. There are a few ways that these two tools can be made to work together: Adding a Signup Form: Right now, Facebook is the most effective platform for this, but there are plenty of apps available that will allow you to add a signup form directly to your social media business page. Promoting a Contest or Giveaway: Consumers love free things. Entice them to give you their email by using your social media profiles to advertise a small prize for followers who subscribe to your list. Just make sure to include a strong call to action, so your followers know how to properly enter their information. Host a Webinar or Live Event: Platforms like Google+ make it easy for realtors to connect live with...
[INFOGRAPHIC] Pay Attention to Me: The Best Subject Lines

[INFOGRAPHIC] Pay Attention to Me: The Best Subject Lines

With the frequent emergence and growth of new, lucrative social media such as Snapchat, Twitter, and Instagram (the #trifecta), combined with the existing ease of communications platforms like text-messaging, it tends to become more and more difficult to grasp the attention of the reader through old school email. One of the few existing grandfather media, where your inbox still remains private, your email gets flooded every day with Spam, work messages, subscription check-ins and other various, undulating updates. Stewart Butterfield, CEO of real-time messaging platform Slack, suspects that about 80% of your email inbox is not coming from an actual person, and not even including Spam. “Here’s your Uber ride receipt, someone’s following you on Twitter, marketing newsletters,” and so forth, he said. Because of this, people usually skim down their inboxes, ignoring those emails that don’t seem relevant or interesting. In fact, 21% of email recipients report email as Spam, even if they know it isn’t. You may be asking yourself: how do I get my emails to rise above the rest and get noticed? Find the best subject lines infographic below… Your answer lies in the construction and creativity of the subject line. Believe it or not, 35% of email recipients open emails based solely on the subject line. As the first thing people read when they receive your email, the subject line needs to be welcoming, attention-grabbing, and brief. Of course, every brand is different, and you need to craft the subject line according to your brand guidelines. There are various approaches to doing this that generate responses driven by curiosity, self-interest, benefits, etc. Our advice? Keep it casual! At times, the...